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Top 5 Best Text Dictation And Speech-to-Text Software In 2024

Abhishek Agrawal
By Abhishek A Agrawal
April 23, 2024
Table of Contents

    Text dictation software has come a long way since the 1990s. It can now dictate as quickly as you can speak or type with roughly 90% accuracy. You can even choose from multiple languages. 

    If you’re looking for an easier way to take notes during meetings, quickly jot down ideas, or increase your general productivity, this guide is for you. We’ll walk you through everything you need to know about the best dictation software on the market, how to choose the right one for your business, and how to use them correctly.

    How Does Text Dictation Software Work?

    There are many different kinds of dictation technology. In particular, text dictation software can turn spoken words into written words. In some cases, they can also transcribe audio sources into text.

    What Makes A Great Text Dictation Software?

    When shopping for the right voice dictation software, consider the following factors.

    • Accuracy: Pick a speech recognition software with at least 90% accuracy. Keep in mind that many voice recognition software becomes more accurate the longer you use them.
    • Supported languages: You never know when you’ll have to use voice commands in a different language. This feature is imperative for people to travel frequently or work with international brands.
    • Hardware and software requirements: While most devices come with a built-in microphone, you might have better luck using an external microphone. Different types of dictation microphones can influence your software’s accuracy. 

    What Are The Benefits Of Using Text Dictation Software?

    Professional dictation software can benefit anyone from businesses, publishers, and even students. With it, you can expect the following advantages:

    • Increased productivity: You can accelerate output and shrink operational costs by minimizing your workload. 
    • Enhanced web presence: Speech-enabling web content can increase usability for site visitors who may suffer from impediments. Alternative ways to consume web content can also enhance user experiences and improve word-of-mouth.
    • Saved time and money: Most speech software is easy to install and requires little maintenance.

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    Top Picks For The Best Text Dictation Software In 2024

    Here are the top picks we recommend for the right voice recognition software for your business.

    Google Docs Voice Typing

    One of the most popular online word processing apps is Google Docs, making its built-in dictation software only natural. Not to mention, it comes with over a hundred voice commands that can make the writing process easier – just access them through the microphone icon! Furthermore, you can automate actions on Google Docs using Integrately.


    • High accuracy rates: On average, Google Docs boasts about 96% accuracy.
    • Easy to integrate: Because you don’t need any external software to use it, Google Docs voice typing doesn’t interrupt your existing workflow.


    • No offline functionality: Unfortunately, you’ll only be able to use Google Docs voice typing when connected to high-speed internet.


    Google Docs voice typing is free to use.

    Windows Speech Recognition

    If you’re a Windows user, it’ll only make sense to leverage its built-in dictation software. It has high accuracy levels and recognizes more than 36 languages and dialects.


    • Works with any app: Luckily for Windows 10 users, this voice recognition software functions on any app or browser. 
    • Superior accuracy: Windows Speech Recognition boasts superior accuracy compared to other dictation apps at 98.6%.


    • Slow “training” period: While the system can recognize your voice, it may take a long time for it to do so.


    Windows Speech Recognition comes free with Windows 10.

    Dragon by Nuance

    For users looking for something a little more customizable, Dragon by Nuance might be for you. It handles industry terms and has a mobile version for different use cases.


    • Shortcuts: You can create shortcut commands to input information, such as your address or mobile number, while dictating.
    • Share transcribed documents: You can share your Word, Google Doc, or Evernote dictations through email or the cloud. 


    • Pricey: For a standalone speech software, Dragon is a sizable investment that may only pay off if you use dictation frequently. 


    A Dragon Anywhere plan for your mobile device costs $15/month per user, while desktop packages can cost a one-time fee of $200-500.


    Are you looking for software options for your phone? Gboard works with Android and iOS devices and is highly accurate.


    • Voice recognition: You can train Gboard to recognize your voice using pattern recognition. It won’t pick up on stammers, either.
    • Many supported languages: Not including dialects, Gboard provides support for up to 69 languages.


    • Not the best for slow talkers: Gboard is more tailored towards fast-talkers who are always on the go. 


    You can install Gboard on your phone for free.

    Apple Dictation

    Apple Dictation comes pre-installed with every Mac, iPhone, and iPad. Powered by Siri, Apple Dictation is easy to set up to perform quick voice commands and take notes when you’re on the road.


    • Compatible with all Apple software: Apple Dictation is perfect for people who use Apple devices exclusively, as it functions with every Apple-based app.


    • Low accuracy: Unless you’re using Enhanced Dictation, Apple’s accuracy is not the best. 
    • Time limits: To get an accurate transcription, you can only use Apple Dictation 30 seconds at a time.


    Apple Dictation is free.

    What’s The Best Text Dictation Software For You?

    What you consider the best text dictation software will ultimately depend on what type of device you use and whether you prefer a Windows or Mac or if you require something with more advanced dictation features. If you often use online word processors like Google Docs, its built-in voice typing feature will likely suffice.

    In Conclusion

    While not all software options are perfect, investing in one can be worth it if you use them frequently. When choosing the right dictation software program, remember to consider the type of device you’re using, your budget, and what you need the app for.

    You can make the writing process even simpler by automating actions with Integrately. Compatible with over 600 applications, Integrately can take care of repetitive administrative tasks while you focus on the bigger picture.

    FAQs about text dictation software

    Are dictation software programs worth the cost?

    Yes, dictation software programs are worth the cost if you’re looking for advanced features and use speech tools frequently.

    How much do dictation software programs cost?

    Most software options come free with specific devices, though software with additional features might cost between $15 and $30 a month or a one-time fee of $200 to $300.

    What’s the difference between dictation & transcription?

    The main difference between dictation & transcription is that while dictation software transcribes your words into text in real-time; the transcription software converts your words to text by evaluating an audio file. In most cases, transcription services are fulfilled by a person, which may be costlier and take a longer time. On the other hand, dictation software is also compatible with voice commands.
    Abhishek Agrawal
    Author - Abhishek A Agrawal
    Abhishek is the founder of Integrately, CompanyHub, and Dreamwares. He is passionate about technology and entrepreneurship. He is always looking to leverage technology for the growth of the business. He has a deep understanding of how businesses work and uses this knowledge to build products that help entrepreneurs grow their businesses.
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