Zoom , a video conferencing tool that took the business world by storm in 2020, is now one of the most popular and essential tools for remote work. While it may seem like a fairly straightforward tool at first glance, there are actually quite a few features and functions that you may not be aware of.
In this blog post, we’ll share some of our best Zoom tips and tricks for users and admins, to help you make the most out of this powerful tool.
So whether you’re an attendee or the host of a Zoom meeting, read on!
Whenever you join a meeting, ensure to mute your microphone unless you’re speaking. This helps minimize the background noise and makes it easy to hear the speaker. Also, avoid disruptions by muting your microphone when you need to step away from the meeting.
To mute/unmute simply press the spacebar.
Use the ‘Virtual Background’ feature to add a personal touch to your calls. You can upload your own image or choose from a selection of built-in backgrounds.
To enable this setting, visit the web portal of Zoom and then, Go to Settings -> In Meeting (Advanced) -> Enable ‘Virtual Background’
Once enabled, you can click on the button next to your ‘Start/Stop Video’ and then select ‘Choose Virtual Background. Select the required background, filters, etc then start your video, and done!
When you want to ask a question or make a comment during the meeting, use the ‘raise hand’ function. This notifies the host that you have something to say, and they can unmute you when it’s your turn to speak.
To do so, click on ‘Reactions’ > select ‘Raise Hand’
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Don’t want that last minute rush of hosting a meeting? Well, you can schedule your Zoom meetings in advance and just relax!
To do so, visit the ‘Home’ > ‘Schedule’ tab and enter the details of your meeting like:
For repetitive meetings, opt for recurring meetings by selecting the ‘Recurring meeting‘ option.
Click! Click! Click!
Isn’t that a bit irritating when you constantly have to move the cursor over the screen to get things done?
Well, to make your life easier, opt for the keyboard shortcuts. They help you save time and be more productive.
We have compiled some of the most useful ones for you below:
|Start or stop video:||Alt-V||⌘-Shift-V|
|Take a screenshot:||Alt-Shift-T||⌘-T|
|Open or close the share screen window||Alt-S||⌘-Ctrl-S|
|Pause or resume share screen:||Alt-T||⌘-Shift-T|
|Enter or exit full screen mode||Alt-F||⌘-Shift-F|
|Raise or lower hand||Alt-Y||Option (Alt) -Y|
There are many other shortcuts available, do explore them all here.
Are you hosting a meeting and skeptical about whom to allow in? Don’t worry, Zoom has your back. It comes with a virtual holding area where you can control who enters the meeting. It is called the ‘Waiting Room’ and you can enable it in 2 ways:
You can thus keep uninvited guests out of your meeting, and also screen the participants before admitting them.
Want to get instant feedback from your meeting participants? Polling feature of Zoom is at your service!
However, to use this feature, you must be a licensed user and must enable it from the Settings tab prior to the meeting..
To do so, login to your Zoom Web Portal and then follow these steps:
Participants will then be able to vote on the poll choices. The results will be displayed in real -time, so you can see what everyone’s thinking.
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To sum up, Zoom is a powerful online meeting platform with many features to make your meetings more productive.
And, we got you covered with some amazing tips and tricks that help you get the most out of it.
May it be organizing your meeting, using shortcuts, or maintaining security, this post has it all.
Try them and make the most of your next Zoom meeting.
Don’t forget to share this blog with others, so they too can benefit from it!
Thank you for reading!