App Tips
5  min read

Top 9 Zoom Tips and Tricks that will increase your productivity in 2024

Abhishek Agrawal
By Abhishek A Agrawal
April 14, 2024
Table of Contents

    Zoom , a video conferencing tool that took the business world by storm in 2020, is now one of the most popular and essential tools for remote work. While it may seem like a fairly straightforward tool at first glance, there are actually quite a few features and functions that you may not be aware of. 

    In this blog post, we’ll share some of our best Zoom tips and tricks for users and admins, to help you make the most out of this powerful tool.

    So whether you’re an attendee or the host of a Zoom meeting, read on!

    Zoom Tips

    Unmute only when required

    Whenever you join a meeting, ensure to mute your microphone unless you’re speaking. This helps minimize the background noise and makes it easy to hear the speaker. Also, avoid disruptions by muting your microphone when you need to step away from the meeting.

    To mute/unmute simply press the spacebar.

    Use Virtual Backgrounds and steal the show!

    Use the ‘Virtual Background’ feature to add a personal touch to your calls. You can upload your own image or choose from a selection of built-in backgrounds.

    To enable this setting, visit the web portal of Zoom and then, Go to  Settings -> In Meeting (Advanced) -> Enable ‘Virtual Background’

    Once enabled, you can click on the button next to your ‘Start/Stop Video’ and then select ‘Choose Virtual Background. Select the required background, filters, etc then start your video, and done!

    Choose Virtual Background

    Raise your hand for Interruption

    When you want to ask a question or make a comment during the meeting, use the ‘raise hand’ function. This notifies the host that you have something to say, and they can unmute you when it’s your turn to speak.

    To do so, click on ‘Reactions’ > select ‘Raise Hand’

    Raise your hand for Interruption

    Use Special Zoom Integrations

    Do you find yourself  juggling between Zoom and other applications often?  Then you are surely spending a lot of time and effort!  Integrate Zoom with the apps you use and be free from the hassle. 

    Our automation tool Integrately can help you integrate more than 900+ apps with Zoom and automate your mundane tasks like:

    • Create new contacts in apps (like ClickSend SMS and Autopilot) for your meeting participants.
    • Send a message on apps( like Chatwork) whenever an event is created in Zoom
    • Set up an event on Zoom on ticket creation in LiveAgent, and much more. 

    With millions of ready to use automations, setting up your automations is just a matter of a few minutes. Besides, you can also customize your automations according to your requirements.

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    Raise your hand for Interruption

    Schedule Your Meetings In Advance

    Don’t want that last minute rush of hosting a meeting? Well, you can schedule your Zoom meetings in advance and just relax!

    To do so, visit the ‘Home’ > Schedule’ tab and enter the details of your meeting like:

    • Topic, 
    • Date, 
    • Duration, etc. 

    For repetitive meetings, opt for recurring meetings by selecting the  ‘Recurring meeting‘ option.

    Schedule Your Zoom Meetings

    Use The Zoom Keyboard Shortcuts

    Click! Click! Click!

    Isn’t that a bit irritating when you constantly have to move the cursor over the screen to get things done? 

    Well, to make your life easier, opt for the keyboard shortcuts. They help you save time and be more productive.

    We have compiled some of the most useful ones for you below:

    UseWindowsMac
    Mute/unmute audioAlt-A⌘-Shift-A
    Start or stop video:Alt-V⌘-Shift-V
    Take a screenshot: Alt-Shift-T⌘-T
    Open or close the share screen windowAlt-S⌘-Ctrl-S
    Pause or resume share screen:Alt-T⌘-Shift-T
    Enter or exit full screen modeAlt-F⌘-Shift-F
    Raise or lower handAlt-Y
    Option (Alt) -Y
    End MeetingAlt-Q⌘-W

    There are many other shortcuts available, do explore them all here.

    Organize your Meetings with Zoom’s Waiting Room

    Are you hosting a meeting and skeptical about whom to allow in? Don’t worry, Zoom has your back. It comes with a virtual holding area where you can control who enters the meeting. It is called the ‘Waiting Room’ and you can enable it in 2 ways:

    • Before Starting the Meeting: Enable this setting while scheduling your meeting.
    Zoom’s Waiting Room
    • During the meeting: In case you forget to add a waiting room before the meeting, you can also add it during the meeting. For this, click on ‘Participants’. Then, click on the 3 dots and select the ‘Enable Waiting Room’ option.
    Participants

    You can thus keep uninvited guests out of your meeting, and also screen the participants before admitting them.

    Poll Your Meeting Participants

    Want to get instant feedback from your meeting participants? Polling feature of Zoom is at your service! 

    However, to use this feature, you must be a licensed user and must enable it from the Settings tab prior to the meeting.. 

    To do so, login to your Zoom Web Portal and then follow these steps:

    • Click on the Settings option from the left side menu
    • Select the ‘In Meeting (Basic)’ option
    • Enable the ‘Meeting Polls/ Quizzes
    In Meeting (Basic)
    • Now open the meeting where you want to add a poll using the Meetings option from the left menu.
    • Scroll down to see the Polls/Quizzes section, click on the ‘Create’ button and start creating your poll. You can also opt for Quizzes.
    Polls/Quizzes section
    • To host your poll/quiz, once your meeting starts, select ‘Polls’ from the bottom menu.  Then choose the required poll and click on ‘Launch’. You can also create a new poll on the fly.
    Sample Poll

    Participants will then be able to vote on the poll choices. The results will be displayed in real -time, so you can see what everyone’s thinking.

    Share only a portion of your screen 

    At times, when you are giving a presentation in the Zoom Meeting, you need to share your screen. And alas, if you have multiple apps and windows open out there which you don’t want to be shared, then what do you do? Start closing and minimizing them?  

    Well, no need to do that. Zoom lets you share only the required part of your screen.

    To do so, just click on the ‘Share Screen’ button from the bottom menu. Then select ‘Advanced Tab’ > ‘Portion of the Screen

    Portion of the Screen

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    Conclusion

    To sum up, Zoom is a powerful online meeting platform with many features to make your meetings more productive.  

    And, we got you covered with some amazing tips and tricks that help you get the most out of it. 

    May it be organizing your meeting, using shortcuts, or maintaining security, this post has it all.

    Try them and make the most of your next Zoom meeting. 

    Don’t forget to share this blog with others, so they too can benefit from it! 

    Thank you for reading!

    Abhishek Agrawal
    Author - Abhishek A Agrawal
    Abhishek is the founder of Integrately, CompanyHub, and Dreamwares. He is passionate about technology and entrepreneurship. He is always looking to leverage technology for the growth of the business. He has a deep understanding of how businesses work and uses this knowledge to build products that help entrepreneurs grow their businesses.
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