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10 Best Kanban Apps For Increased Productivity In 2024

Abhishek Agrawal
By Abhishek A Agrawal
April 8, 2024
Table of Contents

    Managing workflows is a complicated process, especially if there are a lot of moving parts. Fortunately, you can use Kanban boards to make sure all your tasks are organized and done in the right order. 

    So, what are Kanban boards, anyway? Read on to find out how Kanban boards can help your business, what you need to consider to choose the best one, and our top picks for the best Kanban boards on the market.

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    What Is A Kanban Board App?

    Kanban boards were made by Toyota factory workers to track the creation process of certain car parts. Today, this agile project management tool is implemented in various businesses, where each card represents a task and each list represents a project stage. 

    Let’s say you have a task card named “Design event poster”. As your team works on the poster, this card will be moved through lists named “Draft”, “Design”, and “Review”, representing its progress until it reaches the “Done” list at the end.

    Basically, Kanban board apps shift the entire process into digital form so project managers with remote teams can track your task progress from anywhere – all without needing a physical board.

    What Makes A Great Kanban App?

    Kanban project management apps make tracking everybody’s work easier through intuitive features. Here are some of the hallmarks of the best Kanban apps:

    • Easy to understand: A Kanban tool needs to be easily understood and intuitive so your team can learn and implement it as soon as possible. Many Kanban apps offer simple but beautifully-designed interfaces and video tutorials.
    • Robust organization features: Complex projects usually lead to complicated Kanban boards. However, good organization features like multiple boards, sub-tasks, file sharing, and time-tracking can make it easier for your employees to see what needs to be done.
    • Numerous integrations: The best Kanban apps should also integrate with various apps to make working with them easier. For instance, integrating your Kanban app with Google Calendar and Meet lets you set up meetings and checkpoints quickly.

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    What Are The Benefits Of Using Kanban Apps?

     So, how do Kanban apps help your team organize better? Here are several ways:

    • Improve transparency and visibility by allowing your whole team to see the progress of every task.
    • Identify bottlenecks easier – a card that’s been stuck in one list for too long typically indicates an issue.
    • Measure cycle time and throughput easier, giving you a better picture of your team’s productivity.
    • Provide WIP limits to control the flow of project tasks and avoid overburdening your employees.

    Choosing The Right Kanban App 

    With all the offerings on the market, it can be hard to choose the right Kanban-style board app. Here are two things to consider when shopping for the best Kanban board tool:

    • Interface and design: A Kanban-style board should offer intuitive visual project management. Choose a Kanban board app that features a simple and clean interface design.
    • Board customization: A little customization goes a long way. Flexible boards and views, multiple color schemes, and custom fields make it easier to fit the board app into your workflows. 

    How We Evaluated The Best Kanban Apps 

    We chose the best Kanban apps based on how well they can fulfill your company’s goals. The factors we examined include its key features, subscription price, third-party integrations, and customer support. 

    Our Top Picks For The Best Kanban Apps For 2024

    Here are our favorite Kanban apps on the market today:

    Trello

    One of the most popular Kanban apps, Trello offers simple and quick task management alongside hundreds of app integrations through Integrately. Other features you’ll get from Trello include:

    • Trello Butler: Automate repetitive manual tasks to save time.
    • Custom plugins: Enhance your Trello board’s functionality with various plugins.

     Plans & Pricing

    Trello’s basic plan is free of charge. Paid plans start at $6/month.

    LeanKit

    Planview LeanKit is a Kanban app geared for enterprise users. It lets you break down big projects into smaller tasks. LeanKit users also can expect to find features like:

    • Real-time status updates: Drag and drop cards to update work status within seconds.
    • Risk identification: Identify bottlenecks and blockers to address them as soon as possible.

    Plans & Pricing

    LeanKit’s premium plan costs $20/month per user, billed annually.

    MeisterTask

    MeisterTask keeps everything organized by placing all relevant information in a neatly-organized dashboard with a simple interface. It also lets you integrate third-party apps via Integrately. Some advanced features offered by this app include:

    • Tasklist filtering: Filter individual tasks by assignee, due dates, status, and other metrics.
    • Gantt chart view: See your project’s timelines and dependencies easily.

    Plans & Pricing

    MeisterTask’s pro plans start at $4.19/month, billed annually.

    Breeze

    Breeze prides itself on being one of the easiest Kanban apps to use. This app supports that claim with convenient features like:

    • Multiple task views: Get a quick overview of everything with the board view, then figure out how long your tasks will take through the timeline view.
    • Intuitive project planning and tracking system: Keep track of your projects at a glance with progress bars.

    Plans & Pricing

    Breeze’s paid plans start at $49/month for five users.

    Kanban Tool

    The simply-named Kanban Tool is trusted by major companies worldwide like Cisco and Xerox. In addition to integrated workflow automation through Integrately, this task management software also offers extra features like: 

    • Easy performance tracking: Identify bottlenecks with an easy-to-understand project performance report.
    • Real-time collaboration tools: Foster collaboration between team members bysharing tasks, adding comments, and giving feedback to your entire team in real-time.

    Plans & Pricing

    Kanban Tool’s pricing plans start at $5/month per user. It also offers a 14-day free trial.

    Blossom

    Blossom task management software is built to support remote agile teams. Trusted by tech giants like Facebook and Apple, some of Blossom’s most-loved features include:

    • Slack integration: Save time by connecting your project management tools with your team chat app.
    • Product roadmaps: Create and share roadmaps for every product to guide your development.

    Plans & Pricing

    For more info on Blossom’s prices, contact a sales representative.

    KanbanFlow

    KanbanFlow gives you an all-encompassing overview of your current work. In addition to the increased visibility, you also get hundreds of app integrations for free through Integrately. You can also find these additional features in KanbanFlow:

    • Work-in-progress limits: Limit your work-in-progress tasks to prevent overwork.
    • Pomodoro timer: Organize your workday with the Pomodoro technique.

    Plans & Pricing

    In addition to a free plan, KanbanFlow offers a $5/month per user premium plan. 

    Taskworld

    Taskworld is a powerful tool for project management and task tracking. In addition to robust Kanban boards and a solid time-tracking feature, this visual management software also boasts additional tools like:

    • File sharing and management system: Keep your attachments safe and easy to access by placing them in one searchable folder.
    • Performance reporting: Examine your team’s performance through intuitive performance dashboards.

     Plans & Pricing

    Taskworld’s premium plans start at $11/month per user.

    Monday

    Monday allows you to create custom workflows to fit your needs. This project management software also helps you save time by providing thousands of free app integrations via Integrately. Other advanced features you’ll find in Monday include:

    • User tagging: Assign team members to tasks so everyone knows who’s responsible for what. 
    • Custom work views: Track progress on various tasks with customizable views.

    Plans & Pricing

    Monday is free for individual users. Team plans start at $10/month per user. 

    Wekan

    Different from all the others in this list, Wekan is an open-source Kanban app. This project management software boasts a wide range of features such as:

    • Easily adaptable: Set up a version of Wekan’s agile boards on your internal company server.
    • Card watching: Put important cards in your to-do list for frequent updates on work progress.

    Plans & Pricing

    Wekan is free to use for everyone.

    What’s The Best Kanban App For You? 

    The best Kanban app for most people will be Trello. Trello is easy to use, and very affordable. If you’re looking for something a little more comprehensive, the premium version of Leankit at $20 per month will be your best choice. 

    Your ideal Kanban app should let you see and organize workflows easily without spending too much time. It should also help you create reports and identify bottlenecks in the business process. However, there’s no one “best Kanban app” for everyone. Research the features of every Kanban app to see which one best suits your needs.

    To get even more functionality out of your Kanban app, sign up for Integrately today! Take advantage of numerous app automations and integrations free of charge.

    RELATED: Best 15 Productivity Apps on iPad

    Frequently Asked Questions About Kanban Apps

    Kanban boards may be a new concept to some people. To help you understand this powerful tool, we answer some common questions about them. 

    FAQs about Kanban Apps

    Is Trello similar to Kanban?

    Trello is very similar to Kanban, in fact, its design was actually based on the Kanban method. Trello is one of the most popular Kanban-style board apps available today. It offers many features like board automation, watchlists, and various plugins.

    Does Google have a Kanban?

    Google doesn’t have any official Kanban apps. However, Google Workspace has Kanban plugins you can download.

    Abhishek Agrawal
    Author - Abhishek A Agrawal
    Abhishek is the founder of Integrately, CompanyHub, and Dreamwares. He is passionate about technology and entrepreneurship. He is always looking to leverage technology for the growth of the business. He has a deep understanding of how businesses work and uses this knowledge to build products that help entrepreneurs grow their businesses.
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